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Files - Allow users to change/transfer the ownership of a file

It is very cumbersome that files do not allow to have multiple owners and that ownership cannot be transferred. In case a user wants to hand over the responsibility for a file, this user at least needs to be able to make another user a co-ownership. The current setup - provide editor access is not sufficient, since the additional editor cannot assigned other editors.

  • Avatar32.5fb70cce7410889e661286fd7f1897de Guest
  • Jul 24 2018
  • Future consideration
  • Attach files
  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    July 25, 2018 09:05

    There's even no way for an admin to do this. A PITA when a user leaves the company.

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    August 2, 2018 08:25

    Totally agree with this one. Users should be able to transfer or share ownership. Not just between individuals but also with communities 

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    August 2, 2018 22:31

    Please consider both scenarios:

    1. An user wants to give away a file to another user, to transfer ownership for some reason. 

    2. An user has left the company and their files (or just some of them) shall be passed to someone else by administrator

    In addition please consider changing of ownership between users and communities, i.e. allow users to give a personal file to a community. Many times users create files in a wrong way or the context or collaboration scenarios can change. 

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    August 2, 2018 22:43

    this is related to #159

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    August 7, 2018 06:24

    The applies to folders ! Please make better user management possible. This is big challenge when people leaving the organization

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    August 21, 2018 15:20

    Not only for when user leave a company, if a user changes jobs but doesn't leave the company there is currently no way to give files to another user who takes over their old job. A copy can be given, but then all the collaboration history and old versions are gone, all sharing needs to be re-established, and any links/bookmarks that might have been embedded anywhere else are no longer valid. In regulated industries (e.g. banking, insurance) it may be the case that, when a user moves to a new job, they must separate themselves completely from content related to their old job to remain in compliance with regulation. In this case they have no choice but to lose all the history, etc.

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    September 6, 2018 08:42

    yes please .. its not even possible to do this via the database .. even if you make it an admin only - this would be amazing

  • Admin
    Rene Schimmer commented
    September 6, 2018 15:38

    The IBM Services team is offering a tool called the "IBM Connections Toolkit" which offers a number of extremely helpful capabilities, including assigning content from one user to another or to a Community. Please contact me for more information. 

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    September 6, 2018 15:49

    so the Connections tool kit is an add on? not included in the product?

  • Admin
    Rene Schimmer commented
    September 6, 2018 17:28

    Hi Sharon, correct - it is an offering from IBM Services - I reached out to the team to make more information available. Besides this idea here it also handles a number of other scenarios to managing Connections. I have seen other ideas here in aha! that the tool addresses so raising the awareness on a broader basis will help many customers

  • Admin
    Rene Schimmer commented
    September 6, 2018 19:00

    Here is a site with a some background: http://appscc.ibm-sba.com/icxt/latest/index.html

    Please contact me if you need to get your hands on a presentation with more detail and screen shots or need to schedule a briefing

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    September 6, 2018 19:11

    ICXT is aan Admin tool allows an admin to transfer ownership of a person's files to another person and is good when people leave the organisation but it doesn't solve the problem here. What we need is a way for users to be able to transfer or share ownership of particular files on an individual file basis by themselves. In a way that is easy to understand & execute without admin involvement. This is not possible with ICXT as far as I know and it's simply not feasible for environments with thousands of users to have an admin having to do this every time a person simply wants to hand over a file. This should be standard functionality in the product itself imo....

  • Admin
    Rene Schimmer commented
    September 6, 2018 21:39

    yes, I agree and we are still tracking this feature as Future Enhancement - but I wanted to make people aware that in some cases there is at least a workable solution unlike an earlier comment in this thread that there is absolutely no way of doing this. But yes - this makes a lot of sense for an enduser to transfer ownership for their content.

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    September 10, 2018 06:47

    Dear Rene,

    I think ICXT is not the best solution for this scenario, due to various reasons:

    • end users should have this functionality as well, not only admins
    • ICXT is not available in the cloud
    • this is such an basic and essential functionality in case of Administration, that it should not be necessary to purchase an additional tool for this
  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    September 12, 2018 08:43

    Fully agree, this has to be possible with the standard product in the cloud. ICXT is not an option.

  • Avatar40.8f183f721a2c86cd98fddbbe6dc46ec9
    Guest commented
    October 31, 2018 06:43

    Hi Rene, How can we obtain the ICXT tool?